FEBUARY 21, 2018 MARTIN COUNTY LIBRARY BOARD OF TRUSTEES MEETING MINUTES 4:00 PM — BLAKE LIBRARY 2351 SE MONTREY ROAD, STUART, FLORIDA 34996 PRESENT: Chair ...........................................................................................................Genie DuPell Vice Chair ....................................................................................................Joy Banks Trustee.........................................................................................................Teena White Trustee.........................................................................................................Carolyn Wood Friends of the MCLS, Inc.............................................................................Sheila Leach Friends of the MCLS, Inc.............................................................................Judy Duxbury STAFF PRESENT: Library Director ............................................................................................Jennifer Salas Deputy Director............................................................................................Richard Reilly Executive Aide .............................................................................................Flory Anzueto PUBLIC PRESENT: None ABSENT: Trustee ........................................................................................................Janelle Koren * Indicates a motion ** Indicates a vote *** For the record comment 1. CALL TO ORDER The meeting was called to order at 4:06 pm. 2. APPROVAL OF MINUTES * Carolyn moved to approve the minutes of January 17, 2018 as presented. * Genie seconded the motion, **and it was carried unanimously. 3. PUBLIC COMMENT - None 4. REPORTS A. Friends of the MCLS, Inc. – Sheila Leach Sheila reported that:  Had monthly meeting yesterday 2/20/2018.  Have a new member from Indiantown.  Consolidated Book Depot from three to two bays which will save money for the Friends. 5. UNFINISHED BUSINESS A. Reporting of Trustees’ Volunteer Hours Joy - 0 Carolyn - 2 Teena – 2 Janelle – Genie – 1 B. Work Plan Next month’s item is the Elisabeth Lahti Library programs overview by Katie Kerns, Branch Manager. C. Advocacy Richard stated that:  Would like to assess marketing strategy through a very short survey about three things launched recently by the Library.  Would like Trustees to help us distribute the survey with friends and family outside of the libraries either in person or electronically. Board/Committee Name date Page 2 of 2  Staff and docents will do it in our branches.  Survey will be available in all our social media.  Will repeat survey quarterly. 6. NEW BUSINESS A. Registration Policy – Jennifer Salas, Library Director Jenn gave an overview of the changes to the policy which were mostly to update staff titles, terms, and formatting, and the addition of Teen (13-17 year olds) cards that will allow us to track teen users. * Teena moved to approve the revised Registration Policy as presented. * Carolyn seconded the motion, **and it was carried unanimously. B. Long Range Services Plan Objectives – Richard Reilly, Deputy Director Richard gave an overview of the LRSP objectives.  Connecting with Underserved Teens – increase event attendance by offering programs that appeal to Teens.  Business and Workforce Services – provide training for business skill building, dress for success, and other useful career courses. Creating eBusiness library card. Connect unmet needs with information.  Communication and Marketing – Currently revising marketing plan, have target audience and a list of ways to communicate with them, what are the main services to link them with. Promote evening and weekend events.  Technology Services – We track training hours monthly, and report to the state annually. Our goal is 20% of technical training per year; we ask patrons to rate our technology resources (computers, iPads, laptops, etc.) as well as one-on-one technology appointments, idea lab classes, and computer classes.  Collection – Purchased Edelweiss software that analyzes the currency of the collection and which titles and genres are more popular in each location. 7. DIRECTOR’S REPORT – Jennifer Salas, Library Director Jenn reported that:  She met with BOCC members to review the changes request for the meeting room policy that would be presented to them at the 2/13/2018 public meeting. They approved to have Trustees approve any changes to the meeting room policy from now on.  During meeting with commissioner Ciampi, he expressed his interest in donating funds from his district for the creation of quiet spaces at the Peter and Julie Cummings Library. He will announce his intention to donate $15K for the project at the 2/27/2018 BOCC meeting.  Will request funds from Friends for quiet spaces at their next meeting as part of our FY19 funding request.  Attended State of the County Address yesterday. Library achievements are part of the Annual report included in the Trustees folders.  Will start working on the proposed 2019 Budget for the County.  Anonymous donor gave $7,000 and Community Foundation matched $7,000 to keep the Gateway to the Arts Studio at the current location in Golden Gate for another year. This program has been very successful in that community and has spread to residents of other communities who travel to participate in their events.  BookMania! booklets were also included in the Trustees’ folders. Volunteers are welcome and should contact Terry Dick if interested. 8. TRUSTEES COMMENTS - None 9. ADJOURN There was no further business and the meeting was adjourned at 5:10 pm. The next meeting will be Wednesday, March 21, 2018, 4:00 pm at the Elisabeth Lahti Library, Indiantown. Recorded and Prepared by: ______________________________________________ ____________ Flory Anzueto, Library Executive Aide Date ____________ Genie DuPell, Chair Date 21-Feb-18 LBT Minutes